The Standing Committee
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The CAECG Standing Committee is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The CAECG Standing Committee complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To fulfill our purpose as specified in our Articles of Association: “The purpose of the Council shall be to assist its members in the performance of their missionary task in co-operation with the other churches in Germany, proclaiming the Word of God, administering the Sacraments, pastoral work, religious education, charitable activity and participation in ecumenical endeavours, according to the principles of the Anglican Church.”
- To administer records of delegates and the leaders of our member churches and to invite you to meetings and events;
- To fundraise and promote the interests of the charity;
- To operate our website (use of and temporary storage of visitors’ IP addresses, date and time of contact, Referrer-URL, Browser, Operating System and access provider until these are automatically deleted)
- To maintain our own accounts, issue invoices and reimburse expenses;
- To inform you of news, events, activities and services offered by the CAECG or one of its member organisations.
4. What is the legal basis for processing your personal data?
Articles 6.1.a-c, f; Art. 9.2.d GDPR as detailed below:
- Explicit consent of the data subject so that we can keep you informed about CAECG news, events, activities and services;
- Processing is necessary for carrying out legal obligations, particularly in relation to tax regulations;
- Processing is carried out by a not-for-profit association with a political, philosophical, religious or trade union aim provided:
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the CAECG in order to carry out a service to other CAECG members or for purposes connected with the CAECG. We will only share your data with third parties outside of the CAECG with your consent.
6. How long do we keep your personal data?
We keep data in accordance with legal retention requirements and usual church practice.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which the CAECG Standing Committee holds about you;
- The right to request that the CAECG Standing Committee corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the CAECG Standing Committee to retain such data;
- The right to withdraw your consent to the processing at any time
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to lodge a complaint with the Data Protection Officer for Berlin.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Chair of the Council of Anglican and Episcopal Churches in Germany e.V.,
Preußenallee 17-19, 14052 Berlin, Tel.: +49 30 304 1280, E-Mail: firstname.lastname@example.org
You can contact the Data Protection Officer for Berlin under:
Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 219,
Tel.: +49 30 13889-0, Fax: +49 30 2155050, E-Mail: email@example.com